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FAQ: Conferences

1. How can I book a conference or meeting?

"The Finest Hotels of the World" Professional Conference Organizers have all the means and the know-how to arrange every aspect of your conference in a wide variety of exceptional conference centres worldwide.

Please visit our dedicated conference website for details on all our conference services.

2. Why do I need a PCO to organize my meeting? What are the benefits?

Why do I need a PCO to organize my meeting? What are the benefits?

Your Professional Conference Organizer is both a logistical administrator and a personal advisor at every step of the planning, organization, execution and follow up of your successful conference.  From finding the ideal venue to locating appropriate sponsors your PCO has the knowledge base and contacts to assure you meet your goals.  From dealing with security, insurance, delegate movements and accommodation, we have the experience and the negotiating leverage to save you money while meeting your deadlines.  In short: your PCO leaves you free to focus on content, keynote speakers and the program agenda.

Just a few of the benefits are:

  • We take the weight off your shoulders!  Our specialized registration system, including delegates' accommodation arrangements, insure that each and every participant will enjoy the best possible 'delegate experience'. We will be there to meet and greet at their arrival point, to entertain them with a variety of mixers and events, and to see them off at the end of their unforgettable experience.
  • Our customised administration system saves time and effort, minimizing human error and providing you a constant stream of up-to-date information and reports on registration numbers.
  • Delegates are able to register, remit payments and submit abstracts using our online technology as well as directly download up-to-date program information.
  • No detail is overlooked via our system of checklists and budget maintenance.
  • With intimate practical knowledge of every venue, the challenges and benefits each offers, we can assist with the selection of a venue for your conference that will be appropriate in every respect. Our 30 year relationship with leading international hospitality providers allows us to offer your delegates superior accommodation and services at reasonable prices.


3. What guarantee can you give me?

"The Finest Hotels of the World" is fully a insured and bonded travel and conference services provider.  As such your organization as well as your delegates are insured in connection with any services we provide.
To ensure continuity from start to finish of the project, we appoint a dedicated Project Manager for your conference who, with the support of our capable team of assistants oversees every aspect of the planning and execution.  The Project Manager also prepares regular briefings to our Project Director and the Conference Director, so that everyone is kept in the loop at all times.

4. How experienced is your staff?

Together with our dedicated staff, we have organized and managed thousands of conferences and events. Furthermore, through our extensive association memberships we are able to insure that each employee receives continuing education and training in the most current practices and technological advances in the international hospitality industry.

As well as our skills and knowledge we also keep our professional contacts fresh so we are always prepared to offer you the most up-to-date information and prepare accurate budgets.

5. Do you hold only large congresses and conferences?

Every event is equally important to us - the measure of our success is every client's satisfaction.  The smallest meeting we have organized thus far was for 10 people and the largest was for 7,000.

Our company structure allows us the flexibility to ensure that any meeting, conference or event, regardless of size, runs efficiently and within budget.

6. Do you offer venues outside Greece?

We offer a selection of outstanding conference centres and venues in almost every country around the world!

If you visit our database at you will find a detailed listing of conference centres worldwide.

7. How can I use your database to get information on a venue?

Our database is a unique research tool that facilitates access to detailed data concerning conference venues around the world. Our database contains thousands of seperate venues and you can use the detailed maps to help you find the location of your choice and the venues available.

The main purpose of our database is to give detailed information to all users to assist them in locating the perfect destination and venue for their meeting.

We focus on practical information concerning the facilities, accommodation, meeting room capacities, audiovisual support, banqueting etc., as well as providing some information of general interest regarding the location.

8. How can you help me select a venue?

Selecting the location and venue are the first and most important steps towards the success of your event.  To generate maximum participation you need to choose a location and venue that potential delegates will be delighted to experience - but also be assured that essential infrastructure and support capabilities are in place.

We know every proposed venue very well,  we have personally inspected and worked with each, in many cases repeatedly.   This practical working knowledge enables us to easily evaluate which venues are appropriate to the individual needs of your conference.

If the selected venue has availability for the tentative dates of your event you will receive a detailed proposal as well as a few additional proposals for other similar venues for cost/services comparison.  It is important to us that you have a variety of alternatives to choose from.

9. If I have a specific budget, how is that handled?

Your dedicated Project Manager will work closely with you in the financial planning and management of the event according to your budget.

If the needs of your event require additional funding to attain your desired results, we will contact potential sponsors appropriate to the theme and orientation of your event  and assist you in negotiating a suitable exchange of promotion for the funds and/or services that you require.

10. What is an inspection visit and what is your policy?

An inspection visit means that your travel to personally inspect the venue(s) proposed to aid you in better visualizing the event itself as well as making a final decision if you are torn between more than one.  However the costs incurred are your responsibility.  An inspection visit is recommended but optional.

If however you are intent on holding your conference at one of the outstanding conference facilities in Greece, once it is contractually confirmed that "The Finest Hotels of the World"  will be your Professional Conference Organizer, then with our compliments we will host you and a guest for your inspection visit.  This policy may vary dependent on the nature of each individual request.

11. What services do you offer for the promotion of my event?

 Some of the services that we offer are:

  •  The construction of a dedicated website for your conference free of charge through which all your delegates will register have access to detailed and up-to-the -minute information. This service includes set-up of an on-line Reservation Form with a Secure Server Link (SSL) so delegates can safely make their bookings and payments on-line. They will also be able to make their travel arrangements, request transportation, book activities or excursions.
  • You are presented with unlimited space to present the theme of the Conference, the program of events and any supplementary information with rich visuals and informative texts.
  • We also produce of a CD for each delegate with details regarding the conference, the venue and the location.

Of course, there are a wide variety of other services that we offer, depending on the nature of the event, and its individual promotional needs such as: direct mail, print advertising in related periodicals as well as Internet marketing capabilities etc. Your dedicated Project Manager will work closely with you to maximize the success of your event.



12. What kind of support & services do you offer during the conference?


  • A Delegate Assistance & Information Desk staffed by our Organization at the Conference Centre to cover delegate requirements for the duration of the conference. This Desk will open 1 or 2 days prior to the start of conference to provide orientation for early arrivals, and will remain in operation until the last delegate's departure.  For the duration of the conference the desk will be open daily at least one hour before the day’s sessions commence.
  • Our PCO will liaise with the conference center staff and oversee the organization of Coffee Breaks, Receptions, and Dinners etc. to insure that they will be contracted at the most competitive rates.
  • A Hostess will be present at all functions and events in the hotel premises as well as at any other locations to ensure the smooth running of the event.
  • Full travel services including pre and post conference options, as required.
  • A Travel Assistant will meet and greet delegates to offer any assistance required upon arrival/departure at the Airport or other arrival/departure points.
  • Tour programs: Tailor-made tour packages can be arranged for delegates and their guests.
  • Transportation: We arrange, manage and co-ordinate transportation from any airport, port or other point of entry.  This includes complimentary Limousine transfers for conference VIPs or keynote speakers with a Travel Assistant for orientation upon their arrival/departure (depending on the event).
  • Printing requirements: we can undertake the printing of all literature including conference announcements, brochures and papers, promotional posters or banners.
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+30 2810 300330
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International Reservation Centre

Telephone Numbers:
+30 2810 382750

Fax Numbers:
+30 2810 333224